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Methodology

How we file your EUDR Due Diligence Statement

Through a 7-step process, we analyze the location and history of your plots using satellite data, identify risk signals against the EUDR requirements, and manage the submission of the Due Diligence Statement (DDS) in the EU Information System.

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Methodology

From product origin to EUDR registration

  1. 01

    Onboarding & data collection

    You send us your supplier list and existing geolocation data (GPS coordinates, KML files, shapefiles, or even hand-drawn maps). We provide a GeoJSON template for any plots that need to be captured fresh. For smallholder cooperatives, we work with your field teams to standardize the collection format.

    GeoJSON templateKML/shapefile importSupplier intake form
  2. 02

    Polygon validation & mapping

    We process all plot data into a unified GeoJSON file. For plots ≥4 ha, EUDR requires polygons (not point coordinates). We validate geometry, check for overlapping plots, flag inconsistencies, and reconstruct missing plots from remote sensing when needed.

    QGISGoogle Earth EngineTurf.js for geometry validation
  3. 03

    Satellite risk screening against 31 Dec 2020

    Every plot is screened against the regulatory cutoff date. We pull Sentinel-2 imagery for pre-2021 and current periods, cross-reference Global Forest Watch tree cover loss alerts, and produce a per-plot screening report. Any plot showing post-cutoff forest cover change is flagged for risk mitigation. Satellite screening is an input to your risk assessment (Article 10 of Regulation (EU) 2023/1115); responsibility for compliance remains with the operator. Each plot gets one of four results: No signals detected, Review required, Deforestation signals, action required or Insufficient data. "No signals detected" does not rule out deforestation or forest degradation, nor does it establish legality of production or compliance; risk assessment and responsibility rest with the operator (Arts. 4(3) and 6(1)).

    Copernicus Sentinel-2Global Forest Watch APIHansen tree cover datasetMapBiomas (where applicable)
  4. 04

    Country & supplier risk assessment

    We apply the EU country risk tier classification and overlay local risk factors: corruption indices, indigenous land conflicts, supply chain complexity, traceability gaps. Each supplier and country combination gets a documented risk score with mitigation requirements where needed.

    EU country tier classificationTransparency International CPICIFOR / WRI land conflict data
  5. 05

    DDS structuring

    We compile the Due Diligence Statement following the EU Information System schema: operator info, commodity description (HS code, mass, volume), country of production, full geolocation, supplier chain, risk assessment narrative, mitigation measures. Each section maps to Article 10 requirements.

    EU Information System schemaArticle 10 compliance checklist
  6. 06

    EUDR Information System submission as authorized representative

    We file the DDS in EUDR Information System (the official EU Information System at eudr.webcloud.ec.europa.eu) acting as your authorized representative under Article 6. The system returns a unique Due Diligence Reference Number. We deliver the reference number to you for inclusion in customs declarations.

    EUDR Information System portal accessAuthorized representative authorization document
  7. 07

    5-year archive package

    EUDR requires you to preserve all supporting evidence for 5 years from DDS submission. We deliver a complete archive package: original GeoJSON files, satellite screening report with timestamped imagery, supplier documentation, risk assessment narrative, mitigation evidence, and the EUDR Information System submission record.

    Encrypted archive package5-year retention SLA

Plot location and boundaries

What is a polygon?

A polygon identifies the boundaries of a plot on a map, showing its shape and area. This information helps verify where the raw material is produced and assess potential deforestation risks under EUDR requirements.

{
  "type": "Feature",
  "properties": {
    "plot_id": "PE-0001",
    "commodity": "coffee",
    "area_ha": 99.6,
    "country": "PE",
    "harvest_year": 2026
  },
  "geometry": {
    "type": "Polygon",
    "coordinates": [[
      [-xx.xxxxxx, -x.xxxxxx],
      [-xx.xxxxxx, -x.xxxxxx],
      [-xx.xxxxxx, -x.xxxxxx],
      ...
      [-xx.xxxxxx, -x.xxxxxx]
    ]]
  }
}

We work with different formats, such as digital files, coordinates, or sketches of the plot. We organize and prepare the data in a GeoJSON file compatible with the requirements of the EU Information System.

What we need · What you receive

How do we work with you?

You provide us with

  • → Supplier list with country of production
  • → Plot geolocation (any format: we standardize)
  • → Commodity volumes per shipment
  • → Land tenure / property documents
  • → Authorized representative power of attorney

Dexffo delivers to you

  • → EUDR Information System Due Diligence Reference Number
  • → Per-plot satellite screening report
  • → Risk assessment with mitigation evidence
  • → Standardized GeoJSON master file
  • → 5-year encrypted archive package

You provide the data. Dexffo manages your EUDR compliance through to the reference number of your DDS.

Start with the free check, or go straight to an S0 Risk Score if you already know EUDR applies to you.

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Methodology: How we file your EUDR DDS | Dexffo